Privacy Policy

Privacy Notice – General Data Protection Regulation (“GDPR”)

Please read the following information carefully. This privacy notice contains information about the information collected, stored and otherwise processed about you and the reasons for the processing. It also tells you who I share this information with, the security mechanisms I have put in place to protect your data and how to contact me in the event you need further information.

Who Am I?

Chamber of Ahmad Barrister collects, uses and is responsible for personal information about you. When I do this, I am the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018. If you need to contact me about your data or the processing carried out you can use the contact details at the end of this document.

What do I do with your information?

Information collected

When carrying out the provision of legal services or providing a reference I collect some or all of the following personal information that you provide:

1. personal details
2. family details
3. lifestyle and social circumstances
4. goods and services
5. financial details
6. education, training and employment details
7. physical or mental health details
8. racial or ethnic origin
9. political opinions
10. religious, philosophical or other beliefs
11. trade union membership
12. sex life or sexual orientation
13. genetic data
14. biometric data for the purpose of uniquely identifying a natural person
15. criminal proceedings, outcomes and sentences, and related security measures
16. other personal data relevant to instructions to provide legal services, including data specific to the instructions in question.

Information collected from other sources.

The same categories of information may also be obtained from third parties, such as other legal professionals or experts, members of the public, your family and friends, witnesses, courts and other tribunals, investigators, government departments, regulators, public records and registers,

How I use your personal information: Purposes

I may use your personal information for the following purposes:

1. to provide legal services to my clients, including the provision of legal advice and representation in courts, tribunals, arbitrations, and mediations
2. to keep accounting records and carry out office administration
3. to take or defend legal or regulatory proceedings or to exercise a lien
4. to respond to potential complaints or make complaints
5. to check for potential conflicts of interest in relation to future potential cases
6. to promote and market my services
7. to carry out anti-money laundering and terrorist financing checks
8. to train other barristers and when providing work-shadowing opportunities
9. to respond to requests for references
10. when procuring goods and services
11. to publish legal judgments and decisions of courts and tribunals
12. as required or permitted by law.
13. For Marketing the chamber
14. For Building the profile of the chamber and barrister working for the chamber.
15. To promote our business.

Whether information has to be provided by you, and why

You are not required to provide us with your personal data when browsing our website. However, in certain circumstances, providing your data is necessary for us to offer our services effectively. Below are the situations in which your data may be required:

1. When You Contact Us – If you submit an inquiry through our contact form, email, or phone, we may need your name, email address, and phone number to respond appropriately.
2. When You Use Our Services – If you engage our legal services, we may require personal information such as your identification details, financial information, or case-related documents to fulfill our legal and regulatory obligations.
3. For Compliance with Legal Obligations – We may need to collect and process certain information for compliance with applicable legal, regulatory, or anti-money laundering requirements.
4. For Marketing and Communication – If you opt into receiving newsletters, legal updates, or promotional materials, we will collect your contact details for this purpose. You can withdraw consent at any time.
5. When Applying for a Job or Internship – If you submit a job application, we may collect your CV, employment history, and references to assess your suitability for a role.

Failure to provide the necessary information in these cases may prevent us from delivering services, complying with legal obligations, or responding to your inquiries.

The legal basis for processing your personal information

I rely on the following as the lawful bases on which I collect and use your personal
information:

• If you have consented to the processing of your personal information, then I may process your information for the Purposes set out above to the extent to which you have consented to me doing so.
• If you are a client, processing is necessary for the performance of a contract for legal services or in order to take steps at your request prior to entering into a contract.
• In relation to information which is in categories (g) to (o) above (these being categories which are considered to include particularly sensitive information and which include information about criminal convictions or proceedings) I rely on your consent for any processing for the purposes set out in purposes (ii), (iv), (vi), (viii) and (ix) above. I need your consent to carry out processing of this data for these purposes. However, if you do not consent to processing for purposes (iv) and (ix) (responding to potential complaints and providing a reference) I will be unable to take your case or to provide a reference. This is because I need to be able to retain all the material about your case until there is no prospect of a complaint and to provide an informed and complete reference.
• In relation to information in categories (g) to (o) above (these being categories which are considered to be particularly sensitive information and include information about criminal convictions or proceedings), I am entitled by law to process the information where the processing is necessary for legal proceedings, legal advice, or otherwise for establishing, exercising or defending legal rights.  
• In relation to information which is not in categories (g) to (o) above, I rely on my legitimate interest and/or the legitimate interests of a third party in carrying out the processing for the Purposes set out above.
• In certain circumstances processing may be necessary in order that I can comply with a legal obligation to which I am subject (including carrying out anti-money laundering or terrorist financing checks).
• The processing is necessary to publish judgments or other decisions of courts or tribunals.

Who will I share your personal information with?

If you are a client, some of the information you provide will be protected by legal professional privilege unless and until the information becomes public in the course of any proceedings or otherwise. As a barrister I have an obligation to keep your information confidential, except where it otherwise becomes public or is disclosed as part of the case or proceedings.

It may be necessary to share your information with the following:

• data processors, such as my Chambers staff, IT support staff, email providers, data storage providers
• other legal professionals
• experts and other witnesses
• prosecution authorities
• courts and tribunals
• the staff in my chambers
• trainee barristers
• lay clients
• family and associates of the person whose personal information I am processing
• in the event of complaints, the Head of Chambers, other members of Chambers who deal with complaints, the Bar Standards Board, and the Legal Ombudsman
• other regulatory authorities
• current, past or prospective employers
• education and examining bodies
• business associates, professional advisers and trade bodies, e.g. the Bar
  Council
• the intended recipient, where you have asked me to provide a reference.
• the general public in relation to the publication of legal judgments and decisions of courts and tribunals [this requires the production of a policy document to comply with this obligation – DPA Bill sch. 1 Part 2. para. 5(1)].

I may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without my consent or yours, which includes privileged information. I may also be required to disclose your information to the police or intelligence services, where required or permitted by law.

Sources of information

The personal information I obtain may include information which has been obtained from:

• other legal professionals
• experts and other witnesses
• prosecution authorities
• courts and tribunals
• trainee barristers
• lay clients
• family and associates of the person whose personal information I am processing
• in the event of complaints, the Head of Chambers, other members of Chambers who deal with complaints, the Bar Standards Board, and the Legal Ombudsman
• other regulatory authorities
• current, past or prospective employers
• education and examining bodies
• business associates, professional advisers and trade bodies, e.g. the Bar Council
• the intended recipient, where you have asked me to provide a reference.
• the general public in relation to the publication of legal judgments and decisions of courts and tribunals [this requires the production of a policy document to comply with this obligation – DPA Bill sch. 1 Part 2. para. 5(1)].
• data processors, such as my Chambers staff, IT support staff, email providers, data storage providers
• public sources, such as the press, public registers and law reports.

Transfer of your information outside the European Economic Area (EEA)

In some cases, we may need to transfer your personal data outside the European Economic Area (EEA). This could occur in the following situations:

• Cloud Storage and IT Services – We may use third-party cloud storage providers, email services, or IT support services that operate outside the EEA.
• Engaging with International Clients or Legal Matters – If your case or inquiry involves individuals, businesses, or legal authorities outside the EEA, data may need to be shared with them.
• Marketing and Communication Platforms – If you sign up for our newsletters or updates, we may use email marketing services that operate outside the EEA.

Safeguards for International Transfers

Whenever we transfer personal data outside the EEA, we ensure that adequate protection is in place, such as:

• Transferring data only to countries that have been deemed to provide an adequate level of data protection by the European Commission.
• Using legally approved mechanisms, such as Standard Contractual Clauses (SCCs), to protect your data when transferred to third-party providers outside the EEA.
• Ensuring that our service providers comply with GDPR requirements and provide suitable data protection measures.

If you require more information about the international transfer of your data or the safeguards in place, please contact us at [email protected]

How long will I store your personal data?

I will normally store all your information:

• [until at least 1 year after the expiry of any relevant limitation period (which will usually be 6 years, but may be 12 years, or longer where the case includes information relating to a minor), from [the date of the last item of work carried out, the date of the last payment received or the date on which all outstanding payments are written off, whichever is the latest/whatever other end point is chosen]. This is because it may be needed for potential legal proceedings/ other period – provide justification]. At this point any further retention will be reviewed and the data will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the information is needed for legal proceedings, regulatory matters or active complaints. Deletion will be carried out (without further notice to you) as soon as reasonably practicable after the data is marked for deletion.
• I will store some of your information which I need to carry out conflict checks for the rest of my career. However, this is likely to be limited to [your name and contact details/ the name of the case/anything else]. This will not include any information within categories (g) to (o) above.
• [Information related to anti-money laundering checks will be retained until five years after the completion of the transaction or the end of the business relationship, whichever is the later;]
• Names and contact details held for marketing purposes will be stored indefinitely or until I [or my clerks] become[s] aware or am[/are] informed that the individual has ceased to be a potential client.

Consent

As explained above, I am relying on your explicit consent to process your information in categories (g) to (o) above. You provided this consent when [you agreed that I would provide legal services/you asked me to provide a reference].

You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity I have carried out prior to you withdrawing your consent. However, where I also rely on other bases for processing your information, you may not be able to prevent processing of your data. For example, if you have asked me to work for you and I have spent time on your case, you may owe me money which I will be entitled to claim.

If there is an issue with the processing of your information, please contact my clerks using the contact details below.

Your Rights

Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:

• Ask for access to your personal information and other supplementary information;
• Ask for correction of mistakes in your data or to complete missing information I hold on you;
• Ask for your personal information to be erased, in certain circumstances;
• Receive a copy of the personal information you have provided to me or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine-readable format, e.g. a Word file;
• Object at any time to processing of your personal information for direct marketing; 
• Object in certain other situations to the continued processing of your personal information;
• Restrict my processing of your personal information in certain circumstances;
• Request not to be the subject to automated decision-making which produces legal effects that concern you or affects you in a significant way.

If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.

If you want to exercise any of these rights, please:

• Use the contact details at the end of this document;
• I may need to ask you to provide other information so that you can be
  identified;
• Please provide a contact address so that you can be contacted to request
  further information to verify your identity;
• Provide proof of your identity and address;
• State the right or rights that you wish to exercise.

I will respond to you within one month from when I receive your request.

Marketing Emails

How to make a complaint?

The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of data protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/.

Future Processing

I do not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and [placed on the website www.barristerchamber.co.uk_

Contact Details

If you have any questions about this privacy notice or the information I hold about you, please contact me or my clerks [insert details or [if appointed, Data Protection Officer]. The best way to contact me is to [write to me at [email protected] [my Chamber’s email address] or contact by phone at 0044 70469799.